Serviced offices have become one of the most popular and best solutions for companies who are struggling to find affordable office space to operate their businesses from. Many companies can simply not afford to fork out the money to buy office space or rental space where they have to employ cleaning staff, receptionists, maintenance and security, on top of all their other costs.
There are many benefits to choosing a serviced office, such as:
1. Getting a fully furnished, decorated and equipped office space
2. Availability of fixed monthly rates and short term contracts
3. Provision of administrative staff
4. 24/7 maintenance, premises, cleaning and internet support and services
5. Extremely cost-effective
However, whilst the above benefits are generally offered by all serviced offices, quality may vary. This means you have to be careful when choosing your serviced office. The following tips will help you do this:
Go and physically see the office to check the size
You should never just take someone’s word for it that the size of the serviced office will suit your company. Unless you have physically been there yourself, don’t ever sign a contract. You are the only person who knows your business inside and out; how many staff you have, what your space requirements are and so on. Your final decision most definitely needs to take into account the size of the serviced office you are being offered.
Always check the office comes fully furnished
One of the key benefits of a serviced office is that they come fully furnished. This should be standard, however, no doubt there are some serviced office companies out there looking to make some savings. Be sure therefore, to check this when you are investigating which serviced office package to choose.
A serviced office should usually come with the following furnishings:
1. Desks and chairs
2. Storage, such as cabinets and shelving as well as space to store commercial goods (if needed)
3. Electrical equipment, such as computers, printers, photocopiers, fax machines and telephones
4. Soft furnishings, such as carpet, blinds and/or curtains.
Check and then double check what else is included in the package
As when signing any contract, you should always check and then double check what is included in the price you’re signing up to pay. Don’t take it for granted that all serviced office packages will be the same. Some companies will offer more, whilst others will try and get away with offering less. You need to make sure you’re getting exactly what you want and for a good price.
The best packages will always include a range of professional services in addition to the furnishings. For instance virtual as well as physical administrative staff, catering, premises management, security and on-site parking.
Always compare before signing a contract
This should be standard practice for anybody looking to spend money; however, you’d be surprised at the number of people who don’t do a price comparison before they go ahead and sign on the dotted line.
Serviced offices will vary in price and this will often depend on what is being offered, as well as the quality of what is being offered. To make sure you end up choosing the most suitable serviced office for your company, make sure you get at least 5 different quotes and ensure you investigate each offer thoroughly.
James writes for Cranfield University. When not writing about Cranfield offices in Milton Keynes, he can often be found scouting out suitable office space . . . with his bare hands.