Do you feel confident that your company’s confidential information is protected against the threat of computer hackers and identity thieves? In today’s world, it’s very important for businesses to take precautionary measures as a means of storing their private data safely. In order to assist you in achieving this objective, here is a look at three best practices for data warehousing in a way that is secure and protected.
1. Create a document disposal protocol
Most states require businesses to hang onto financial documents, contracts, insurance information, etc. for a certain amount of years before they can be disposed. Once this time is up, though, does your company have a clear plan for the proper disposal of these items? The majority of these documents will contain confidential company data, or private information about your employees – a serious liability risk. Because of this, they cannot simply be thrown out or recycled. Paper documents must be shredded before recycling them. For businesses with a great deal of items to be disposed of, it might be wise to hire a professional shredding service which will also recycle the paperwork for you.
2. Always have a backup
What would your company do if your computer server crashed, if an important document was accidentally deleted, or if your computers were destroyed in a fire or other disaster? Unless you have a backup system in place, you could be looking at some seriously costly losses. In order to protect your business’ information, it is imperative that you back up your computer server on a daily basis. The backup copy of your company’s data should always be stored off-site. Many businesses are realizing the value of data warehousing in the “cloud” so that they can quickly access a backup copy of their documents in the event that this is necessary.
3. Use encryption password protection
All businesses should consider the usage of powerful firewalls and encryption as a means of deterring hackers from compromising company security. In addition to this, all company computers and sensitive data should be password protected. Consider this for a moment: if someone broke into your facility right now, how easy would it be for them to log onto your system and view confidential information? If none of your employees are required to password protect their computers and if there are no access restrictions to certain drives or files within your system, you could be in big trouble. Lastly, if you are storing data in the cloud, it’s important to password protect that information to avoid hacking and other security breaches.
How protected is your company’s information? By following these tips, you can boost security in a way that is quick and effective.
Heather B has been helping companies protect their information for years, she is always looking to help out other companies as well.